Box storage is intended for data that is regularly accessed and used.įor more help with Box. Please note that Box is not intended as a primary data back-up repository. The Box service provides many Help documents that are just a click away.If you have any questions when using the Duke Box service, keep in mind you have several ways to get help: These folders provide you some structure for how you can use your Box storage. You can also create additional folders as you become more comfortable with this service. Items in this folder should not remain longer than 30 days. Users should always follow the Duke Organizational guidelines for the handling of sensitive information. This folder is unique to the Duke Medicine User community and is intended for the exchange of data classified as "Sensitive". Plus, let multiple people co-author documents simultaneously while in desktop productivity suites like. Easily create and collaborate on files directly from your desktop. In the past, users have synced data with box sync. Box Drive works with all your desktop apps so you can access files from Microsoft Office 365, Adobe, and more, directly from Box Drive. Be aware that there are no technical limitations that restrict you from sharing items in this folder but when any of the content is shared, the folder changes from yellow to blue. As long as you do not share the contents of this folder, it will remain yellow. You can store documents, images, files, audio, and video files in this folder. You can use this folder for storing content that you do not wish to share with others. See this video for an overview of sharing files and folders with collaborators. You can collaborate over the long-term or create shared links for short-term or one-time events. But as you add collaborators, the color of the folder changes to blue. This is illustrated visually by the yellow color of the folder. Please note that by default contents in this folder are not shared. You can share links to specific documents and create subfolders which can be used to collaborate on tasks and projects. You can use this folder to collaborate with others, including users not associated with Duke. It is in this view that you can create, upload, organize, and modify files and folders to meet your needs. These folders serve as a suggested file structure. These appear in your " All Files" view. To begin using Box.com, click the Home Folder and you will be presented with several additional folders - Sharing, Private, and Sync. The first time you access your Duke Box.com account, you will see your home folder entitled Home folder (for example, " Home Folder jdoe") as well as a Read Me folder with detailed information about your Duke Box account. If you are unsure if your computer has local disk encryption, please contact your local IT support desk.Duke has an agreement for the enterprise version of Box.com for cloud storage and content collaboration for the Duke Higher Education community (University and Health System involved in teaching, education, research or administration of higher education.)
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